We are seeking a proactive and detail-oriented Procurement & Administrative Operations
Coordinator with experience in international procurement, channel partner development, and
financial operations. The ideal candidate should have a solid background in working with IT
technology companies in procurement roles and be capable of managing both local and global
vendor relationships.
Procurement & Financial Support
• Manage international procurement processes, including sourcing, supplier
communication, and logistics.
• Create and maintain accurate Bills of Materials (BOM) based on project and client
specifications.
• Demonstrate hands-on experience with QuickBooks for preparing quotes, purchase
orders (POs), and invoices.
• Assist in accounts payable and receivable, financial record maintenance, and petty cash
tracking.
• Reconcile bank statements and assist with expense reporting and budget preparation.
• Coordinate with financial institutions for cheque clearances, deposits, and withdrawals.
• Ensure compliance with organizational procurement policies and standards.
Administrative & Office Coordination
• Maintain organized records, vendor files, and procurement documentation.
• Provide administrative support to internal departments and external partners.
• Coordinate internal meetings, company events, and training sessions.
• Liaise with vendors to procure office hardware, furniture, and supplies.
• Manage relationships with office service providers and resolve administrative concerns.
• Work with building management to ensure smooth facility operations.
• Support management on special assignments and contribute to ongoing process
improvement initiatives.
Qualifications & Skills Required
• Bachelor’s degree in Commerce, Information Technology, or a related field
• Minimum 2–4 years of experience working in the procurement department of an
IT/technology company
• Proven experience with international procurement and channel partnerships
• Strong verbal and written communication skills
• Demonstrated ability in client requirement gathering and documentation
• Excellent analytical skills for forecasting sales, analyzing demand, and tracking
performance
• Proficient in QuickBooks and Microsoft Office Suite (Word, Excel, PowerPoint,
Outlook)
• Strong negotiation, vendor evaluation, and problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment
• Self-driven, organized, detail-oriented, and a collaborative team player